dai-global

DAI- Global recrute

Administrative and Finance Expert

Purpose
The Expert in Finance and Administration is a key member of the project leadership team. He/she will play a pivotal role in overseeing adherence to the project’s Field Operations Manual (FOM), USAID regulations, agreement requirements and limitations, financial policies, procedures, controls, and reporting systems. The individual ensures compliance of all accounting and financial reporting functions, oversees cost and general accounting, accounts receivable/payable, payroll, risk management, and partner’s relationships, audit backup documentation, and help supervise and support a team responsible for finance, accounting, administration, logistics, and procurement.

Responsibilities and Key Tasks
Management
• Responsible for providing training, guidance, and direction to project Accounting/Finance/HR/Administration staff.
• Responsible for supervising operational tasks related to office management, inventory, day-per-day management, IT equipment management.
• Monitor and support the standardization of operational systems and policies;
• Support the achievement of the overall project goals as required to ensure project performance.
• Review project staff timesheets and process monthly payroll.
• Manage the benefits plans, allowances, and medical scheme processes in line with human resources policies
• Ensure fair and transparent procurement processes that adhere to both USAID regulations and DAI standard operating procedures.
• Analyze and streamline processes in the field office, and provide training and capacity-building to project staff on an ongoing basis on project administration and implementation.
• Responsible for gaining comprehensive knowledge of the project’s Field Operations Manual (FOM) and for identifying areas where policies, procedures, and/or practices may not be fully aligned with project practice and advising project management with options and recommendations
• Responsible for coordinating documentation requirements with various departments, i.e. procurement, grants, logistics, Human Resources, Inventory Management, Technical/Delivery, and other areas
• Ensures that accounting policies and practices are carried out in accordance with GAAP standards; project internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations, and the terms of the contract.

Financial Reporting
• Develops and maintains reports of the status of financial management activities (i.e. monthly and quarterly reporting)
• Responsible for ensuring project assets/inventory report is balanced against the general ledger/FAS prior to submission to USAID.
• Monitors and submits advance, commitment, and grant reports as applicable
• Develops and submit other project reports necessary and based on registration requirements to local authorities
• Oversees the reporting of expenses by regional offices
• Monitors and reports on partner/vendor payment schedules and obligations

Audit
• Manages the preparation of internal and external audits
• Supports responses and actions to internal audit comments
• Conducts reviews of backup documentation to ensure completeness, accuracy, and full compliance with all regulations and the Field Operations Manual (FOM)
• Performs regular spot audits on project files.
• Ensures adequate backup documentation is uploaded to the relevant system according to set deadlines

General Accounting/Financial Management
• Reviews wire requests for field project implementation
• Conducts regular cash flow analyses to ensure the availability of funds and the accurate maintaining of bank balances
• Responsible for accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments
• Responsible for ensuring petty cash is maintained at a feasible level for operational activities and that petty cash procedures are followed
• Ensures proper segregation of duties within the Finance/Accounting Department
• Manages banking relationships and coordinates periodic updates for checking account signers
• Reviews and approves bank reconciliations performed by the field accountant
• Prepares and reviews project cost data prior to submitting Oracle data reports to DAI Washington
• Maintains file management systems for soft and hard copy documentation
• Establishes guidelines for maintaining sub-grant and other partnership files and activities as applicable
• Maintains files on grant/procurement/subcontractor documents and modifications as applicable
• Directs the schedule of financial activities to ensure the timely preparation of budget-related reports
• Ensures that foreign taxes paid, if any, are tracked, recorded, and reported to USAID in accordance with ADS guidelines
• Ensures the timely and accurate processing and review of all payroll transactions, assuring compliance with established employment agreements and modifications.
• Oversee and Monitor the use of field accounting system (FAS), cloud software for backup documentation, DAI’s project management system (TAMIS), etc.
• Communicates with home office system support teams on system or operations troubleshooting technical issues
• Trains finance staff in any financial system knowledge gap
• Ensures that voucher files are scanned and uploaded to DAI’s System for the Electronic Archival of Financial Documentation.

Qualifications
• At least 10 years of professional experience, including progressively responsible experience in finance and administration.
• Bachelor’s degree (or equivalent) in the related field of study. Advanced degree preferred.
• Experience supervising staff preferred.
• An extremely well-organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus.
• Experience with enterprise accounting software, and Microsoft Office suite
• Demonstrated knowledge of internal controls and audit processes (e.g. procurement, local subcontract agreements, etc.)
• Experience leading and managing the financial aspects of USAID projects, including a demonstrated understanding of applicable finance-related USG contracting regulations preferred. Similar experience with international donor-funded projects a plus.
• Experience and familiarity with DAI systems and procedures preferred.
• Oral and written fluency in English. French and Arabic experience preferred.

Comment postuler
Please send your resume to ›

Ville › Tunis
Nom / Entreprise › DAI- Global
Email › ›
Adresse › Residence les Palmiers du lac