European Bank for Reconstruction and Development

This role is offered as a 12 month contract

This position is with the Agribusiness Team. The Agribusiness team consists of 32 bankers and 7 support staff with over 20 different nationalities. The team’s bankers are mainly in HQ but with regional hubs in Croatia, Georgia, Kazakhstan, Russia, Ukraine and Turkey. The team has gained its experience from over 330 projects worth around €5 billion, which has made the Bank the single biggest investor in the agribusiness sector in our region.

This role is to provide secretarial and administrative support to 5-6 bankers and analysts and to work with other support staff in the team as and when required.
Key Responsibilities and Deliverables

Managing diaries, arranging internal and external meetings and conference calls. Receiving visitors
Drafting business correspondence for managers’ signature and composing own correspondence where necessary
Preparing internal and external presentations using PowerPoint
Responding to invitations on managers’ behalf
Ensuring quality management and control; proof-reading and checking documents as and when required
Making hotel/travel arrangements, itineraries and arranging visas as required
Handling expense claims relating to travel, hospitality, following up on reimbursement and monitoring corporate card bills
Screening telephone calls; responding to and dealing independently with external queries; passing on calls to other members of the department as appropriate
In the absence of the managers ensuring efficient control of email, screening/prioritising messages and replying on behalf of the managers to routine enquiries or forward to appropriate member or members of the team to respond/act upon
Maintaining comprehensive filing to ensure instant retrieval of documents
Ad-hoc secretarial/administrative duties as and when required.
Essential Skills, Experience and Qualifications

At least four years’ secretarial and administrative experience, including at least one year’s experience in the Bank
Fluent English, both written and spoken
55 wpm typing
Computer literate: Windows XP: Microsoft Outlook, Word, Excel, PowerPoint
Good organisational skills and ability to work on own initiative
Good communications skills, including pleasant and efficient telephone manner
Attention to detail and eye for accuracy
Desirable

Knowledge of French, Russian and/or Arabic would be useful but not essential
Knowledge of SAP useful but not essential
Good knowledge of the Department’s procedures and EBRD Applications would be useful.
Competencies and Personal Attributes

Ability to cope well under pressure and a capacity for hard work
Ability to work efficiently and cheerfully as part of a team
Reliable, flexible and willing to work overtime as and when required
Excellent interpersonal manner, including tact and diplomacy
Ability to build effective working relationships with clients and colleagues in a multicultural environment.
This job description is not limited to the responsibilities listed and the incumbent may be requested to perform other relevant duties as required by business needs.

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